AmaliTech is a social business empowering the next generation of technology leaders that harness the potential of remote working to build the future of work in sub-Saharan Africa and reinvest its surplus in further training, network growth, and local community support.

With headquarters in Germany, we have over 300 strong team members based in Ghana (Takoradi and Accra) and Rwanda (Kigali).

The Executive Assistant plays a pivotal role in supporting senior executives and ensuring the smooth functioning of the organisation. Reporting to the Chief Operating Officer, you will ensure that our executive team is well organised and effective at making critical decisions and steering the organisation towards achieving its set strategy.

Beyond administrative tasks, this position involves critical thinking, proactive problem-solving, firmness in data analysis, and the ability to quickly develop a deep understanding of our business model.

The ideal candidate will be reliable, well-organised, an independent problem-solver, have a sense of urgency, and be cheerful and confident.

Key Responsibilities

OKR Tracking

• Own the OKR (Objectives and Key Results) system and ensure it is well-structured and up-to-date.
• Liaise with department heads to support the tracking of key results.
• Conduct or coordinate analysis where required to provide evidence for key results

Research and Analysis

• Conduct thorough research on industry trends, competitors, and relevant topics.
• Analyse data and present actionable insights to assist decision-making.

Drafting Reports

• Prepare comprehensive reports, summaries, and presentations.
• Ensure accuracy, clarity, and adherence to organisational standards.

Meeting Preparation

• Attend meetings and record accurate minutes.
• Summarise discussions, action items, and follow-up tasks.
• Coordinate and organise meetings, including scheduling, agenda preparation, and logistics.
• Collaborate with stakeholders to ensure effective meeting outcomes.

Action Item Tracking

• Monitor agreed-upon action items and deadlines.
• Facilitate communication within the executive team to ensure timely completion.

Business Understanding

• Develop a deep understanding of the organisation’s goals, processes, and challenges.
• Collaborate with various departments to align administrative support with business objectives.

Confidentiality

• Handle sensitive information discreetly and maintain strict confidentiality.
• Uphold ethical standards and protect organisational interests.

Independent Work Ethic

• Proactively manage tasks without constant supervision.
• Prioritise workload effectively and meet deadlines.

• Bachelor’s degree in business administration, HRM, or related backgrounds.
• Previous experience as an Executive Assistant or in a similar role.
• Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• Proficient with the Microsoft Office software suite
• Experienced with data analysis in Microsoft Excel.
• Team player with the ability to thrive in the fast-paced IT industry.
• Ability to adapt to changing priorities and handle unexpected situations

How To Apply

Interested and qualified applicants should click the "I'm Interested" to complete the application process. Application deadline is April 30, 2024.

Perks:

• Bonuses and gift vouchers
• Internet data allocation for remote work
• Medical insurance (includes eye care and dental)
• Employee welfare benefits (for weddings, funerals)
• Interest-free loans for accommodation
• Employee bonding activities (bi-monthly happy hour, sporting activities)

What To Expect:

Working with AmaliTech provides excellent career growth and development opportunities in a healthy, diverse work environment. Our talented and welcoming team will make you feel part of our family to engage you on the job.

Recruitment Process:

1. Application. Click on the "I'm Interested" to apply.
2. Online Interview
3. Job Offer