People & Culture Administrator

Company Description

Can you really reach out to the whole world, creating a better everyday life for the many people? In Älmhult, Sweden you can. Älmhult is home to IKEA of Sweden. Here the IKEA range is developed and made available to stores and customers all over the world. At IKEA of Sweden, you will work in a truly international and dynamic environment. You will have different opportunities to learn new skills and where the goal always is to create a better everyday life for the many people.

We are now looking for a dedicated colleague to join us in the People & Culture Community of Expertise department. We enable and support all Inter IKEA Group entities in Sweden through the People & Culture community and managers to secure employment in compliance with payroll and solution support, applicable laws, regulations, co-worker relations, work environment and mobility expertise. We also have the assignment to secure common national P&C Experience frame agreements, policies, processes, guidelines, and work routines as well as global regulation when applicable.

We offer a challenging and inspiring role where you will have the possibility to be a part of a great team working together to support the business in the best possible way. You will find a small and motivated team of People & Culture specialist working together to deliver our expertise and supporting the P&C community in Sweden.

Come join us!

Job Description

We are on a service transition journey and are establishing best way of working during the way.  This role consists of two parts:  

1. One assignment is to support the colleagues in the community of expertise in different administrative task in relation to the different areas of community of expertise including assignments described below.
2. The second assignment is to support us to identify and address needs, develop simple tools or documents, update guidelines, and processes.

This is an opportunity for you to join us in an exciting time that will challenge your skills and let you develop yourself.

Assignment:

• Support the different assignment Community of Expertise with administration support such as allocated parts of immigration, benefit taxation, calculate allowances and manual payments.
• Support archive handling and registration of documents
• Support with invoice handling
• Support administrative information flow
• Contribute to the development of working methods and tools
• Interact with stakeholders
• Support agreement handling process

Qualifications

To be successful in this role you need experience as an administrator. Ideally you have worked within the area of People and Culture and that you have some knowledge of Human Resource processes and procedures as Labour Law, Work Environment and Mobility.

• You are a fast learner who enjoys working in a high-speed environment, good knowledge, and skills in MS Office a big advantage is knowledge in MS Excel is.
• As a person you are service minded, independent, agile, organized, and able to work in a changing environment. 
• You can take own initiatives, responsibilities and curious about get things done better and enjoy simple solutions.
• You get energy by working with processes, numbers, doing calculations and provide great admin support.
• You will need to interact with stakeholders within and outside community of expertise.
• Fluency in English (written and spoken) is a must.

Additional information

Sounds interesting?

The position is based in Älmhult and start date as soon as possible.

Please send us your application in English - CV and motivation letter – no later than December 13, 2023. We really want to get to know you, so make sure you tell us why you would be a good fit. Please note that we will be interviewing continuously, which means that we may close the application process earlier than stated if we find the right candidate.

If you have any questions regarding the position, please send in your questions through the smart recruiters system. 

We are looking forward to your application!