La Scuola International School is a private, Preschool - Grade 8 independent school in San Francisco soon to be expanding to the Peninsula with the opening of a new Campus in East Palo Alto in Spring 2022. The new campus is located in the heart of Silicon Valley and near renowned Stanford University. 

Founded as a preschool in 2002, La Piccola Scuola Italiana has earned awards and accolades for its work with Reggio Children in Italy as a leading example of the Reggio Emilia pedagogy in North America.  In 2012, the school expanded its curriculum through grade 8 and is the only school in San Francisco to offer the International Baccalaureate program for the elementary and middle school years as well as the only school in the world to offer a program that blends Reggio Emilia, the International Baccalaureate and Italian language immersion. 

The mission of the school is to inspire brave learners to shape the future. The school does this by believing steadfastly in children’s innate ability to learn and by challenging them academically, creatively and innovatively in an environment that is intentionally designed to elicit creativity and curiosity from those that work there. 

Its language immersion program helps children to develop cognitive skills as well as empathy and awareness of the world around them. The school’s  multicultural and diverse community esteems different perspectives and experiences and strives to educate the global citizens and leaders of tomorrow.

La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two  Italian schools recognized by the Italian government in the United States.

We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many.

The Staff Accountant, in cooperation with the Business Office, Chief Financial Officer and Controller, is responsible for managing all accounts payable and account receivable functions of La Scuola and supporting the business office in ensuring that the mission and vision of La Scuola International School is reflected in the area of business management. 

The Staff Accountant assumes responsibility for the effective overall management of the accounts payable and accounts receivable process, tuition accounting, and expense tracking. The Staff accountant supports the Controller as needed, with bank account and General Ledger reconciliation, and supports Business Office operations. 

The position works closely with the Chief Financial Officer and the Controller, and requires a collaborative working relationship with Administrative staff, the Admissions Office, and the Development Office. The Staff Accountant serves as the conduit for communicating pertinent accounting policies, budget information, and other accounting details to employees and is the point person for communication with families. 

Reports to:  Chief Financial Officer 

Hours:  Regular school hours. Full time. May require occasional extended hours and/or off-hours work. On site and remote work, as needed.

RESPONSIBILITIES

General Accounting

Accounts Payable and Accounts Receivable 

• Manages all areas of bookkeeping: accounts payable, accounts receivable, tuition accounting, etc.;
• Manages time and workload to meet deadlines and closings;
• Processes and manages daily accounting using General Ledger System (Blackbaud FE NXT);
• Processes all accounts payable and receivable, including request for payments and expense reimbursements;
• Gathers vendor invoices for review, approval, and process for payment;
• Reviews invoices and bill payments, ensure correctness and completeness, including approvals and signatures; 
• Maintains accounting physical and electronic files – by vendor/supplier, major expense categories, by fiscal year, etc.
• Tracks receipts, disbursements, and coding of account

Cash & Check Receipts

• Processes payments received;
• Issues school receipt, if requested;
• Safe-keeps checks received for deposit.

Bank Accounts – Deposits and Withdrawals

• Assists in deposits of cash and checks received in school office;
• Completes worksheet of checks received at the school;
• Matches bank deposit receipt with list and file accordingly;
• Verifies and posts deposits to GL system;
• Reviews withdrawals/direct payments from bank accounts;
• Classifies bank account entries to GL;

Expense Accounting

• Processes payables and bills for payment
• Keeps track of major expense lines
• Monitors and reconcile purchases from major vendors/suppliers (e.g., Amazon) and properly classify expenses
• Reviews budget trackers of departments and classrooms
• Accounts for sales tax due for invoices;

Tuition Accounting

• Adheres to all tuition and collection policies of the school. 
• Manages student accounts and responds promptly to parent questions.  Bills families for tuition, extended care, auxiliary programs, and other charges. 
• Reconciles tuition accounts monthly.
• Manages student tuition accounts of all students in the tuition accounting system (Blackbaud Tuition Management)
• Manages tuition billing cycle including the setting up of annual and monthly billing amounts, reconciling tuition billings and payments to the General Ledger, and other functions related to tuition and programmatic billing
• Manages tuition collection process through regular, documented communication with families 

Business Office Support

• Provides support to business office operations, including the tracking of individual classroom and department budgets
• Coordinates and reconciles donations and fund-raising programs with the Development Office
• Supports the annual audit
• Assists in other tasks as assigned

EDUCATION AND EXPERIENCE 

BA, business background, and/or three to five years of bookkeeping, accounting, or business experience, preferably in a non-profit

ABILITIES

• Provides excellent customer service to internal and external customers
• Proficient and accurate data entry and records maintenance
• Resolves discrepancy in a timely manner
• Takes initiative to increase productivity and provide additional support when needed
• Adheres to predetermined schedules as it relates to Accounts Payable and Accounts Receivable
• Operate a computer and related software including, Microsoft Word, Excel, PowerPoint, Google Docs, nd email 
• Perform duties effectively with many demands on time and constant interruptions 
• Maintain confidentiality with discretion

KNOWLEDGE AND ABILITIES 

• Office management techniques 
• Modern office practices, procedures and equipment 
• La Scuola organization, operations, policies and objectives 
• Laws, codes, rules and regulations 
• School office terminology, practices and procedures 
• Record-keeping techniques, filing systems and information management 
• Bookkeeping and accounting; GAAP
• Operation of a computer and assigned software (Blackbaud FE NXT, Word, Excel)
• Oral and written communication skills 
• Interpersonal skills using tact, patience and courtesy 
• Basic first aid 

• Position receives excellent benefits, including medical, vision and dental coverage.
• Salary will depend on qualifications and experience.
• To be considered for the position, please apply here with a letter of intent, a resume and a minimum of 3 references. More information about our school can be found here https://www.lascuolasf.org/. 
• Must be authorized to work in the U.S. Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.
• In addition, the final candidate will need to pass both Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance and a physical exam, and provide a recent copy of a negative TB test and other immunization records.

Non-Discrimination Policy

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at La Scuola will be based on merit, qualifications and abilities. La Scuola does not discriminate on the basis of race, color, religion, sex, national origin, age, ancestry, citizenship, sexual orientation, gender identity, pregnancy, childbirth or related medical condition, marital status, veteran status, physical or mental disability (actual or perceived), medical condition, genetic characteristics, political affiliation or any other characteristic protected by state, federal or local law. This policy governs all aspects of employment, including hiring, job assignment, compensation, discipline, termination, layoff, promotion, transfer and access to benefits and training. If you feel you may have been discriminated against on the basis of sex or would like more information, please contact Dani Sollberger, Director of Administration, by email or 415-558-9006 or by mail at 728 20th Street, San Francisco, CA 94107.