Executive Assistant

  • Full-time

Company Description

ABOUT AMERICAN COMPOSERS FORUM
ACF supports and advocates for individuals and groups creating music today by demonstrating the vitality and relevance of their art. We connect artists with collaborators, organizations, audiences, and resources. Through storytelling, publications, recordings, hosted gatherings, and industry leadership, we activate equitable opportunities for artists. We provide direct funding and mentorship to a broad and diverse field of music creators, highlighting those who have been historically excluded from participation.

Founded in 1973 by composers Libby Larsen and Stephen Paulus as the Minnesota Composers Forum, the organization continues to invest in its Minnesota home while connecting artists and advocates across the United States, its territories, and beyond. ACF frames our work with a focus on racial equity and includes within that scope, but not limited to, diverse gender identities, musical approaches and perspectives, religions, ages, (dis)abilities, cultures, backgrounds, sexual orientations, and broad definitions of being “American.” Visit www.composersforum.org for more information.

Job Description

Job Title: Executive Assistant
Classification: Exempt, full time
Reports to: President & CEO
Salary: $55-65,000 annually plus health/transit/retirement benefits

Please read on if you are someone who:
- enjoys and takes pride in keeping things organized;
- has experience writing letters, creating presentations, and working with different office software applications;
- is comfortable with changing priorities;
- wants to contribute to an organization committed to anti-racism and racial equity-in-progress; and
- approaches their work with curiosity, courage, and proactiveness.

SUMMARY
ACF envisions a world where living music creators are celebrated as essential to human culture. We are leading catalysts in an ecosystem that invites generations of composers, artists, advocates, and audiences to pursue this vision with us.

Our commitment to being a racially equitable organization guides us and our work. We intentionally learn and practice anti-racism, and we support an ecosystem that is equitable as well as inclusive. We strongly encourage individuals who identify as BIPOC race/ethnicity and/or other underrepresented identities to apply. We strive to be a diverse, inclusive, and equitable community with racial equity at the center and seek to attract candidates with similar priorities. (Click here to read our statement of commitment to racial equity.) The ACF Board and staff are committed to continued learning and practicing principles to create and sustain a welcoming, dynamic, and inclusive environment.

Currently in the second year of a five-year ambitious strategic plan, ACF is building its community of artists, networks, and resources to be an effective national go-to space and advocate for music creators. The success of the plan relies on significant grassroots and philanthropic support as well as strong partnerships with industry peers and influencers. The Executive Assistant will play an important role in supporting the CEO’s efforts to grow these areas while working closely with board and other staff to ensure effective and efficient internal operations. They will report to, and work primarily for, the President & CEO and work closely with the senior staff as well as the executive, development, and governance board committees.

PRIMARY DUTIES AND RESPONSIBILITIES

Executive Support

  • Act as first point of contact for CEO: receive calls and postal mail, monitor emails, and ensure timely response and/or delegation to appropriate party
  • Support CEO/senior staff with meeting scheduling, planning, note taking, and follow up
  • Manage communications, arrangements, and materials for full Board and Board Committee meetings
  • Draft letters, presentations, and emails for CEO with attention to detail
  • Monitor CEO’s schedule, plan/book travel, schedule meetings, and make reservations
  • Manage and track CEO expenses; submit expense reports to VP of Finance and Administration
  • Maintain filing and provide other administrative support as needed

Development Support

  • Participate in weekly development staff meetings and support the team with correspondence with donors, preparing presentations, and proofreading materials
  • Open mailed donations and track checks, providing necessary information to development and finance staff (this ensures internal checks and balances)
  • Draft timely and customized acknowledgement letters after gift is processed
  • Research prospective funders and donors

Other Administration

  • Plan and make travel arrangements for other staff members as needed
  • Help keep database and files updated with new contact information and meeting notes
  • Submit check deposits
  • Support Director of Operations and other staff with events and office management 
  • Other duties as assigned

Qualifications

CANDIDATE PROFILE

An ideal candidate is enthusiastic about ACF’s mission and supporting music creators. They are committed to racial equity and share the organization’s values of leadership, anti-racism, courage, support, and curiosity. The successful candidate must be highly organized, proactive, and able to reprioritize when needed. Strong writing skills and knowledge of MS Office. applications necessary. Experience creating presentations in Office and Creative Cloud (or other design program) applications a must; past work with database systems preferred (we are migrating to Salesforce). This role accesses confidential and sensitive information and must be comfortable with holding those details in confidence and with discretion. Candidates with a minimum of two years executive/administrative assistant experience required.

The ability to work with a diverse group of individuals – whether artists, board members, or supporters – is essential. We recognize that sometimes qualified candidates are not sure if they meet expectations and strongly encourage you to apply if the position excites you. While a supportive role, this position offers intimate knowledge of the CEO role and organizational governance and is critical to cultivating many of the organization’s most important relationships.

Additional Information

ADA SPECIFICATIONS
This job operates in a professional office environment. This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.

HOW TO APPLY
Submit resume and cover letter describing why you are interested in this role at ACF on SmartRecruiters.com.
Please only contact ACF if you have difficulty with submitting your information.

Position is open until filled. Applications received by January 10, 2022 will be reviewed first.
Three references will be requested from those invited to interview.