At Luckie, we combine data, media, technology, and creativity to bring our clients closer to their customers so they can spot new opportunities and achieve results that luck can’t explain.

The Executive Assistant will enable the CEO to work most effectively with internal and external stakeholders as well as fulfill commitments to Luckie’s partners, funders, and the Board of Directors. This role is an equal balance of strategic and facilitative plus administrative, so Luckie is looking for someone that has a combination of focus and flexibility as well as a willingness to be an active behind-the-scenes team player.

Because the Executive Assistant is considered ‘trusted counsel’, the ideal candidate is a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills.

Here’s what you’ll do:

Key Meeting Preparation/Facilitation

• Work closely with CEO to remain apprised of/schedule upcoming commitments.
• Confirm objectives for meetings and make recommendations, such as participants and best approach.
• Develop background insight to help prepare the CEO for upcoming meetings.
• Help ensure participants are aware of and prepared for the meeting.
• Attend meetings, capture major take-a ways, and work with the executive team to ensure follow up.
• Work with CEO to ensure appropriate and timely communication to participants.
• Monitor progress/achievement of next steps.

Project Coordination/Orchestration

• Develop and maintain an inventory of critical path projects in which the CEO is especially interested and/or for which awareness and involvement is essential.
• Work with executive staff to align their actions and communications in support of agreed upon goals.
• Be prepared to apprise the CEO of project status and variations from schedule or scope.

Leadership of Special Projects

• Scope, plan, and execute multiple (often quick turnaround) projects with minimal outside assistance.
• Present ideas for special projects that might facilitate the CEO’s/leadership’s objectives.
• Work with appropriate stakeholders, including outside parties, to undertake analysis.
• Present findings to CEO, executive staff, or the board, as appropriate.
• If necessary, oversee transfer of the project to other stakeholders within the organization.

Communication

• Create an inventory of upcoming communication “events”—including articles, columns, speeches, panel discussions, etc.
• Create, maintain, and leverage a relationship mapping of the CEO’s and Luckie’s key external relationships and their respective interconnectivity.
• Work with CEO to determine the role the Executive Assistant will play in outlining, drafting, and/or researching in support of each event.
• Prepare follow up correspondence for internal and external meetings, as directed by the CEO.
• Conduct fact checking in support of all communications.
• Present timely work-in-progress updates to the CEO on the status of the communication materials mentioned above.
• Represent the CEO in outside forums that the CEO cannot attend.
• Follow up with copies of communication materials as appropriate.

Issues Identification

• Engage in root cause analysis on issues and opportunities that could impact scheduling/agendas.
• Confirm hypotheses through tactful and discrete engagement with the relevant parties.
• Develop alternative approaches to addressing the problem or opportunity.
• Succinctly update the CEO on the issues, supported with facts and recommendations.
• Engage in coalition building in support of mitigation approaches.

Administrative

• Manage the Atlanta office in all aspects of daily life.

Here’s what we’re looking for:

• You have at-least 5 years of experience, preferably in a fast-paced, agency environment.
• You’re curious, tenacious, and mission driven.
• You have a good sense of self and strong personal presence.
• You’re willing to work hard and take direction but can also creatively solve problems for which the answers aren’t always obvious.
• Applicable/transferable experience includes:
  • private sector roles in law, business strategy, or consulting
  • public sector policy roles
  • campaign aides/strategists.
• Market research experience a plus.

Why you’ll love Luckie:

• Luckie people are smart and nice.
• We've been around for almost 70 years, and only getting better with age!
• We’re a forward-thinking, innovative organization that is continually looking for ways to invest in our people, practices, and technology.
• Our core values include curiosity, tenacity, and always doing the right thing.
• We offer competitive pay from freelance to full-time.
• Full-time team members have access to great benefits including medical, dental, vision, 401(k), generous paid time off (starting at 15 days per year), a flexible holiday / volunteer day, and 11 company-paid holidays. That's a minimum of 27 paid days off per calendar year!
• In-office perks include free snacks, happy hour, and a pet-friendly environment filled with fun, talented people.
• Plus ongoing training & career development opportunities. We love to promote from within!

Luckie is an EEO Employer and committed to creating an inclusive environment for all team members. All qualified applicants will be considered for employment.