8173-Legal Assistant- Health and Human Services Team-8173-CAT22-HHST01

  • Full-time
  • Work Hours: Regular
  • Job Code and Title: 8173-Legal Assistant
  • Fill Type: Permanent Exempt

Company Description

The San Francisco City Attorney’s Office is looking for a qualified and motivated legal assistant to join its Health and Human Services Team.

 About the Office: The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents.  With just over 300 talented, dedicated, and diverse employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments.  Our work empowers City leaders with effective, responsive and creative legal solutions and representation so they can deliver critical public services and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, ideas and lived experiences of our employees enriches our workplace and enhances our work.  We aspire to recruit, employ, retain and promote capable individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, age and candidates with disabilities.  We have a clear vision: to be the place where a diverse mix of talented people want to come and stay, and where employees feel welcomed, engaged and valued for their work and contributions to the Office and the City.  To learn more about the Office’s efforts to provide a welcoming, diverse, equitable, and inclusive workplace please click here

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

The Office has established Affinity Groups to foster community and inclusivity, and provide safe spaces for employees with shared identities and their allies to gather, share thoughts and experiences, and create opportunities for employees to connect; these Groups include:  African American/Black American; Asian Pacific American Alliance; First Generation Professionals; La Alianza; LGBTQ+; Native American; and Women’s Initiative.  The Office also has a New Parents Network for parents of young children to connect and find support and community with their Office colleagues.  And the Office has a Racial Equity Task Force to recommend steps to: increase racial and ethnic diversity through improved outreach, recruiting and hiring; enhance Office culture to make the Office more supportive, aware, communicative, and empathetic to its diverse employees; and retain our diverse workforce and provide fulfilling and rewarding work and professional development.  To learn more about the Office’s efforts to provide a welcoming, diverse, equitable, and inclusive workplace please click here.

About the Health Team: The Health Team provides counsel to a number of City Departments: The Department of Public Health, including Zuckerberg San Francisco General Hospital and Trauma Center and Laguna Honda Hospital and Rehabilitation Center and the Human Services Agency, and their respective commissions, advisory boards, and councils on the myriad legal issues that arise in the operation of two of the City's largest departments. Additionally, the Health Team is counsel to the Department of Homelessness and Supportive Housing and the Office of the Medical Examiner.

The Health Team’s work includes general advice; drafting and approving contracts and ordinances; preparing motions, medical probate and TB petitions; administrative petitions, hearings and appearances related to subpoenas in criminal cases; and standard client advice for DPH, including policy work, support on litigation and labor issues, and regulatory matters.

Job Description

Legal Assistant Position and Responsibilities: Legal Assistants work under the direction of attorneys and paralegals, and provide a variety of paraprofessional legal duties in a fast-paced, high-volume civil litigation and advice practice. The responsibilities listed below represent the range of duties that may be assigned and are not intended as an exhaustive list.

  • Review and proofread contracts, legislation, responsive pleadings, various discovery documents, subpoenas, legal memoranda, and correspondence for accuracy.
  • Assist with review and disclosure of documents responsive to public records requests and third-party subpoenas.
  • Assist with implementing document litigation holds across various City departments.
  • Draft and issue subpoenas.
  • Assist with discovery, particularly electronic discovery, including the review and production of documents obtained from litigants and City departments maintained in IPRO Eclipse; prepare privilege logs.
  • Conduct searches and manage documents in document databases such as IPRO Eclipse, Concordance, CaseMap and Text Map, and review documents within these programs for relevance, responsiveness, and privilege.
  • Assist in preparing various motions and ensuring that filings are accurate, properly formatted, and filed in a timely manner, including filing electronically.
  • Organize and prepare documents, exhibits, and other materials for discovery, hearings, and trials, assist in maintaining team files, including an electronic database of key written advice.
  • Work on multiple projects simultaneously and prioritize work assignments from multiple attorneys.
  • Maintain calendars for multiple attorneys
  •  Assist with other projects and duties as assigned. 

Qualifications

Minimum Qualifications

  • Paralegal certificate from an ABA-approved program, or other significant work experience that satisfies statutory requirements (i.e., Cal. Bus. & Prof. Code § 6450 compliant).

Desired Qualifications

  • One year of litigation experience as a legal assistant or paralegal, or five or more years as a legal secretary providing proof of performing high-level duties as described under Responsibilities section above.
  • Excellent verbal and written communication;
  • Able to communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors and representatives of other governmental departments/entities and the general public; and to accept and implement written and oral instructions. 
  • Ability to work independently, as well as collaboratively with attorneys, other paralegals, secretaries and others. 
  • Ability to analyze legal problems, and perform detailed analytical work with accuracy and initiative. 
  • Ability to manage multiple tasks and deadlines, and prioritize and complete multiple assignments.
  • Working knowledge of civil legal procedures, legal terminology and court rules.
  • Adept in Microsoft Office Suite.
  • Experience with Adobe Professional, Cisco WebEx, Microsoft Teams, TextMap, IPRO Eclipse, CaseMap, Trial Director, or other similar software.  Experience with Relativity a plus.
  • Strong interpersonal skills and a positive attitude.
  • Commitment to valuing diversity and contributing to an inclusive working and learning environment.
  • Desire and ability to work successfully as part of a team.
  • Bachelor’s degree from an accredited college or university.

Salary and Benefits

The position has a five-step salary scale ranging from $86,112 - $104,624.  The successful candidate will be placed at a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills.  The City offers robust health, retirement and other benefits.  For more information please visit: https://sfdhr.org/benefits-overview.  Legal Assistants are represented by the International Federation of Professional & Technical Engineers, Local 21, which has a Memorandum of Understanding with the City that can be found at MOU.

Verification of Education and Experience:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

Notes:

  1. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
  2. Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted.

Appointment Type: Permanent Exempt (PEX) – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

COVID-19 Vaccination Required as a Condition of Employment

The City and the Office are committed to the health and safety of our employees.  Under the City’s Vaccination Policy, all City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how this condition applies to your employment, please click here.

Additional Information

Additional Information Regarding Employment with the City and County of San Francisco:

All your information will be kept confidential according to EEO guidelines.

Filing Deadline: Interested Applicants are encouraged to apply as soon as possible as this announcement will close on March 18, 2022.

Question: If you have any questions regarding this job, please contact [email protected] or Lillian Chow at [email protected].

Application Opening: March 2, 2022

Application Deadline:  March 18, 2022

Analyst Name: Marylou Remo

 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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