La Scuola International School is a private, Preschool - Grade 8 independent school in San Francisco.  The school founded its preschool, La Piccola Scuola Italiana,  in 2002 and has earned awards and accolades for its work with Reggio Children in Italy as a leading example of the Reggio Emilia pedagogy in North America.  In 2012, the school expanded its curriculum through grade 8 and is the only school in San Francisco to offer the International Baccalaureate program for the elementary and middle school years as well as the only school in the world to offer a program that blends Reggio Emilia, the International Baccalaureate and Italian language immersion. 

The mission of the school is to inspire brave learners to shape the future. The school does this by believing steadfastly in children’s innate ability to learn and by challenging them academically, creatively and innovatively in an environment that is intentionally designed to elicit creativity and curiosity from those that work there. 

Its language immersion program helps children to develop cognitive skills as well as empathy and awareness of the world around them. The school’s  multicultural and diverse community esteems different perspectives and experiences and strives to educate the global citizens and leaders of tomorrow.

La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two  Italian schools recognized by the Italian government in the United States.

We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many.

Under the direction of the Director of Administration and in collaboration with Division Heads and other members of the Leadership Team, this individual oversees, coordinates, organizes and ensures the necessary day-to-day administrative, logistical and operational functions of the K-8 Mission campus are performed. This individual provides support to the Division Directors, faculty and staff, students and families and may occasionally provide assistance to the Head of School (HOS). The individual serves as liaison between students, faculty, staff, parents and the community. With the support of the Division Directors, Director of Facilities and the Head of School, the COM ensures compliance with all California State Laws, Title 5 regulations, city fire code and other safety/security regulations. The individual is an integral representative of La Scuola and serves as the frontline manager for the campus.

Duties will be generally in the area of managing the school administrative office and front desk, including organizing student drop-off, pick-up, and breaks when needed, supporting the Division Director, overseeing the basic scheduling, functional and facilities needs of the school campus, managing the returning student re-enrollment forms, assisting in meeting any pandemic-related requirements and other duties as may be assigned by the Division Director, Director of Administration or Head of School.

The individual effectively communicates in oral and written form, establishes and maintains a variety of complex, privileged and sensitive files and records, establishes and maintains cooperative working relationships with colleagues, students, families, contractors, vendors, government regulators and others. The individual is the primary point of contact for the campus and fields school queries to the appropriate department/person as needed.

Basic Skills

• Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks. 
• Ability to relate effectively with a diverse community, including staff, students, and parents. 
• Demonstrated ability to work with a wide variety of community groups and organizations. 
• Integrity, discretion, the ability to maintain all information strictly confidential and commitment to the mission of La Scuola are a must.

Duties & Responsibilities

General

• Oversees, coordinates, organizes and may perform the day-to-day functions needed for the smooth operations of the office; provides leadership to school administrative activities in the absence of the Head of School, Division Director or Director of Administration.
• Manages Office Administrative Assistant
• Recommends and implements process changes to drive efficiency
• Performs other related duties and assists office staff as assigned
• Ensures mail is opened, packages are received and distributed daily and as needed.* 
• Answers the phone and door, take messages as needed*
• Manages student attendance

Communications

• Leads campus logistical communications to families
• Composes, types and edits letters, bulletins, newsletters, memos, agendas and other documents as assigned
• Prepares materials for a variety of meetings (staff, committees, etc.), schedules appointments
• Effectively communicates and escalates potential issues appropriately

Substitutes, Scheduling & Coverage 

• Manages daily duty schedule of elementary school teachers and staff to ensure all duties are covered, steps in as needed.  
• Maintains/updates Google calendar
• Coordinates with substitutes and subbing agencies, works with elementary school faculty to ensure appropriate coverage in each class and steps in if necessary

Event Management 

• In collaboration with Marketing Manager and Event Manager, manages school event flow and preparation, supervises/delegates arrangements for major school events, including, but not limited to scheduling/notifying staff and community of events, making arrangements for refreshments and/or catering, completing set-up and clean-up or ensuring it is arranged, overseeing parent volunteers in relation to events, preparing materials with the support of other members of the administration

Forms & Database Maintenance 

• Enters, maintains, and updates data in a variety of databases and file cabinets.*
• Maintains and updates student records as assigned and in collaboration with the Division Director; may keep family roster updated and assist in providing transcripts
• Maintains school office files

Student Support 

• Supports student enrollment process in collaboration with Admissions Director and Admissions Associate; assists parents with proper completion of forms if needed; orients new families and students to the school when needed
• Provides assistance to staff including providing various student information, assisting with field trips, completing forms, etc.
• Ability to step in and supervise classes during the school day as needed; knowledge of school disciplinary procedures and protocols
• Supervises students sent to the office for disciplinary actions/health reasons

Student Safety

• Performs health-related duties in the absence of the Division Director such as administers first aid to students and staff; dispenses medication according to prescription instructions; notifies parents of ill or injured student
• Manages Pandemic-related needs on and off campus
• Communicates with parents as needed and in collaboration with Division Director

Facilities

• Oversees facilities daily in conjunction with the Facilities Manager; schedules maintenance and repairs as needed
• Ensures that all safety and security systems are fully functioning
• Communicates with Facilities team when there are issues that need to be addressed
• Ensures that the office is kept clean and tidy*
• Ensures campus office supplies are well stocked and that equipment is functioning.*
• Supports with Summer Camp and facility rentals as needed
• Operates a computer with knowledge of specific software programs; arranges for repair and maintenance of equipment as needed

Meal Program 

• Works with meal service provider to ensure feedback on meal program is shared and improvements are made as needed 
• Communicates all allergies and headcount to food service provider on a  rolling basis and changes as needed.

The K - 8 Campus & Office Manager possesses exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks. Ability to relate effectively with a diverse community, including staff, students, and parents. Demonstrated ability to work with a wide variety of community groups and organizations. Integrity, discretion, the ability to maintain all information strictly confidential and commitment to the mission of La Scuola are a must.

Must be authorized to work in the U.S. Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.

In addition, the final candidate will need to pass both Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance and a physical exam, and provide a recent copy of a negative TB test and other immunization records.

Salary will depend on qualifications and experience. Position receives excellent benefits, including medical, vision and dental coverage. 

To be considered for the position, please apply here with a letter of intent, a resume and a minimum of 3 references. More information about our school can be found here https://www.lascuolasf.org/.