Administrative Assistant (One year fixed term)

  • Contract

Company Description

About AmaliTech

AmaliTech is a social business empowering the next generation of technology leaders in sub-Saharan Africa that reinvests its surplus in further training, network growth and local community support on the ground.

As a global talent accelerator, AmaliTech provides free IT training courses to skilled youth in regions of great need. We offer employment pathways into the digital sector, accompanying young tech talents from recruitment to employment.

Our training academies give local youth the necessary digital skills for employment. Subsequently, successful Graduate Trainees are empowered to apply their acquired skills in the local and international job market. AmaliTech Training Academy Limited Ghana has been in full operation since May 2019.

 

Equal Employment Opportunity

A diverse workforce is an important driving force of an efficient tech ecosystem. Therefore, AmaliTech promotes gender equality and the inclusion of persons living with disabilities. We are determined to be one of the market leaders in the global drive for employment equality. We celebrate diversity, thrive on creating an inclusive environment for all employees and aiming for balance in our workforce.

Persons with Disabilities (PWDs) who need further assistance and support for the application process should kindly reach out to our Recruitment Team by sending a message to [email protected] or call +233 50 169 7290 or +233 50 161 9835. Should you contact our Recruitment team, kindly provide information about your disability and how you would need assistance to complete our application process regarding your specific situation.

Job Description

Responsible for overall smooth day to day operations of Accra Satellite Campus. The general responsibilities will include:

  • Welcoming the trainees, clients and visitors as needed ensuring that they have a good AmaliTech experience.
  • Managing resource allocation that the facility is optimally used.
  • Responsible for securing the equipment in the premises
  • Write and distribute email, correspondence memos, letters, faxes, reports and forms.
  • Maintaining files and dealing with other administrative support tasks.
  • Keeping an inventory of office supplies and ordering new ones as needed.
  • Front office administration including managing phone calls, taking messages, scheduling meetings, appointments and managing calendars.
  • Updating paperwork, maintaining documents, and entering information into databases.
  • Providing visitors with information and resolving office-related issues.
  • Organising travel by booking accommodation and reservation needs as required.
  • Coordinating and managing office events as necessary.
  • Liaise with executive and senior supervisors and managers to handle requests and queries from senior managers.
  • Helping organise and maintain office common areas and equipment.
  • Plan meetings and take detailed minutes.
  • Update and maintain office policies and procedures and assist in the preparation of regularly schedule reports.
  • Maintain contact lists of vendors and order office supplies and research new deals and suppliers.
  • Submit and reconcile expense reports.
  • Act as the point of contact for internal and external clients and stakeholders.
  • Performing general office clerk duties and errands.

Qualifications

  • HND or Bachelor’s degree in Management, Administration or such related fields. 
  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
  • Relevant experience in an office environment, preferably in an administrative position.
  • Flexibility and the capacity to prioritize new tasks.
  • Exceptional interpersonal and communication skills.
  • Excellent writing skills – strong spelling, grammar, and punctuation.
  • Ability to work independently.
  • Excellent time management skills.
  • Self-organisation.
  • Customer service.
  • Paying attention to detail.
  • Basic computer skills (email, Microsoft Office, Excel, Google Spreadsheets, etc.)
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Excellent time management skills and the ability to prioritize work.

Additional Information

How To Apply

Qualified and interested applicants should click "I'm Interested" and follow the instructions to apply. Application takes about 10 minutes to complete.

Ensure you have the necessary documents before applying:

  • Current or latest copy of your CV (PDF format)
  • Passport size photo (either JPG, JPEG, PNG format)
  • Scanned copy of a valid national ID Card (any format)
  • Scanned copy of NSS Certificate (PDF format)

Deadline to receive applications is November 29, 2021

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