A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

Impact - The work you do here matters to millions.

Growth - Philadelphia is growing, why not grow with it?

Diversity & Inclusion - Find a career in a place where everyone belongs.

Benefits - We care about your well being.

Agency Description

The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.

A Public Health Facilities & Event Lead with OEM will fill many critical roles that require a hands-on solution. This role will serve as the primary assessor of temporary facilities and as relationship manager with owner/operators and with City administrative departments. Work locations may include vaccine or testing clinics, isolation and quarantine sites, the Medical Examiner’s Office, the Disaster Logistics Site, or transporting people and things in the field.

The Facilities & Event Lead will conduct day-to-day operations of research and evaluation of locations across the city. Activities may include contacting facility owners and operators, conducting inspections or feasibility tours, tending to site agreements, facilitating correspondence between site owners and the city, scheduling and arranging events at sites, managing a database of potential facilities and conducting event support operations with the Office’s logistics team. This position will work closely with external stakeholders as well as the City’s Department of Public Health, Law Department, Office of Risk Management, and Recovery Office.

Essential Functions

·       Develop and ascertain site requirements for various uses.

·       Develop rapport with facility owners and operators.

·       Research and conduct site assessments for facilities to be used for various functions.

·       Ensure that sites meet Americans with Disabilities Act (ADA) and other access and equity considerations or that acceptable accommodations are made.

·       Develop and maintain positive working relationships with other external stakeholders, support the team to reach common goals.

·       Ensure that contractual obligations are defined and met.

·       With appropriate timelines, follow up on the status of various agreements.

·       Assist in the planning of specific events and serve to communicate the desires of the event producer with the site owner and the City’s administrative functions.

·       Consult with Logistics Lead to ensure that sites have the appropriate operational capabilities or that the necessary equipment and supplies are available.

·       Provide administrative support, serve as the point of contact for the city and vendors, act as the liaison between the Office and clients throughout an identified use.

·       Manage a database of available spaces and appropriate use agreements.

·       Conduct timely correspondence within and outside of the Office.

·       Perform other duties as assigned.

Competencies, Knowledge, Skills and Abilities

·       Strong interpersonal skills

·       Strong relationship-building skills

·       Effective oral and written communication skills

·       Strong leadership and negotiation skills

·       Professional conduct and accountability

·       Proven time-management and self-management skills

·       Ability to problem solve and work with others under pressure

·       Ability to multitask effectively

·       Ability to maintain effective working relationships and develop partnerships

·       Ability to complete tasks and projects in a timely manner

·       Ability to contribute and coordinate work in a team

·       Ability to communicate progress and barriers to progress

·       Knowledge of ADA best practices for facilities, such as the ADA Checklist for Existing Facilities, or Readily Achievable Barrier Removal

·       Knowledge of event planning and event management

·       Knowledge of common contracting practices

·       Knowledge of various vehicle and equipment types

·       Knowledge of safe operating practices including safe driving and lifting

Education and Experience

−      A high school diploma or GED equivalent, Associate’s degree preferred

−      Three (3) or more years’ experience performing the outlined tasks, preferred

−      An equivalent combination of education and experience in a related field will be considered with approval by MDO-OEM and the Office of Human Resources.

Licenses, Registrations, and Certification

−      Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six months of hire. Commercial driver’s license is preferred.

−      Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.

−      Candidate will have access to secure public safety information. All selected applicants must undergo and successfully complete a background investigation as a condition of placement in this position.

Other requirements

·       Work may entail nights, weekends, and holidays with advanced notice.

·       OEM personnel are essential, requiring work during states of emergency or other city closures.

·      OEM personnel are required to serve periodically in an on-call capacity which may require the following conditions of work: work outside of typical business hours or for extended periods of time; work during states of emergency; work in a field environment, in a 24/7 watch center, or during activations of Philadelphia’s Emergency Operations Center (EOC). Example on-call work environments include, but are not limited to, scenes with the following conditions: materials that are on fire; utilities that are compromised; compromised structures; scenes near hazardous materials storage that may be compromised; scenes in congregate living settings, or in or near crowds; scenes near downed vegetation or other debris; or scenes near flooding and water-damaged materials. All work is performed while donning a level of personal protective equipment that 1) is recommended by the incident safety officer and 2) for which OEM personnel have received training. Example on-call response tasks include, but are not limited to, the following: working at a computer or with a portable tablet; observing and documenting conditions remotely or in the field; staffing an incident command post; communicating with responders or survivors; operating vehicles up to your licensed class; staffing facilities for survivors; transporting materials; being near a site where a serious injury or loss of life has occurred; sitting, standing, walking, climbing, crawling, or lifting or carrying materials.

·      All OEM personnel are “emergency managers first.” During times of disaster, work assignments, schedules, and reporting structures may be altered to meet the incident objectives.

·       Full-time residency within the City of Philadelphia geographic boundaries required within six months of hire.  There are no exceptions to this policy.

·       Ability to physically perform the duties during and outside of normal business hours

SALARY: $62,500 / year - Grant funded through June 2023

TO APPLY: Interested candidates must submit a cover letter and resume.

Did you know?

●        We are a Public Service Loan Forgiveness Program qualified employer

●        25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities

●        We offer Comprehensive health coverage for employees and their eligible dependents

●        Our wellness program offers eligibility into the discounted medical plan

●        Employees receive paid vacation, sick leave, and holidays

●        Generous retirement savings options are available

This is a grant-funded, time-limited position.  Applicants are put on notice that if employment with the City exceeds six months, Philadelphia residency is required.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.asp