Outer Labs is a dynamic company that is passionate about developing technology related to the built environment.  Our work is a mixture of custom software development for forward-thinking technology companies that want to radically change the process of how buildings are created, and software development for our own product that empowers people to better engage with their physical space.  We are a 100% distributed company with people in such varied places as San Francisco, St. George, Irvine, Seattle, and Lake Tahoe.  We believe people should lead balanced lives, and live/work from a place that brings them joy.  Come join our growing team!

We are actively seeking a proactive, and dynamic administrative assistant who can become the backbone of our remote office functionality.  Working closely with a variety of internal stakeholders, you’ll be the driving force behind us staying organized and coordinated.  Strong communication and exceptional time management skills along with the ability to successfully multitask  will help the ideal candidate shine in this role.  We value open mindedness, self-motivation, attention to detail, and an attitude that encourages growth and personal ownership.  If this sounds like you, drop us a line!

This role comes with the following primary responsibilities:

• Own documentation responsibilities, such as filing and organizing all paperwork and updating internal process & benefits documents, as needed.

• Lead  employee engagement activities, such as administering team surveys, on-boarding and off-boarding requirements, birthday and anniversary celebrations. 

• Assist with the logistics and coordination of company events

• Support the executive team with tasks such as calendar management

• Communicate proactively with all involved personnel and provide updates, identify problems, create solutions, and support improvements.

• Administer software/hardware inventory?

• Manage job postings, interview coordination (internal and external), etc.

• 2+ years of experience, ideally in a small/medium business environment

• Proficient in using and navigating Google Workspace applications

• Excellent communication, interpersonal, email, and organizational skills

• Strong attention to detail and highly accountable

• Easily switch gears to attend to competing priorities and generally have a bias for action. 

• Experience working in the AEC (architecture, engineering, and construction) space preferred

All your information will be kept confidential according to EEO guidelines.