A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.

    The City of Philadelphia Office of Emergency Management is seeking a Planning Coordinator for its Logistics Program to ensure the City of Philadelphia and regional partners maintain a high state of operational readiness through preparedness, coordination, and communication. Candidates for this position should possess a strong desire to work in a fast-paced, professional public safety environment, and a willingness to serve the public in the sixth-largest city in the nation.

   To ensure the overall readiness of the City and region, the Logistics Planning Coordinator will be responsible for the development of a suite of plans and guides to support city and region-wide logistics operations. Areas of focus include resource requests and mutual aid, emergency procurement, commodity points of distribution, resource staging, resource management, logistics center, the development and maintenance of available resource databases, and other vital areas.

    Successful candidates must be City residents within six months of hire and are required to serve as members of on-call field response teams with 24-hr response requirements during their rotation. OEM staff also periodically work during non-standard hours for extended periods, in austere field environments, and during activations of Philadelphia’s Emergency Operations Center (EOC). This may include nighttime, weekends, holidays, and during adverse weather. A valid Pennsylvania Driver’s License is required within six months of hire.

Essential Functions

Under the direction of the Logistics Program Manager, the Logistics Planning Coordinator is responsible for a range of administrative and physical activities including, but not limited to, the following:

• Manage all aspects of the plan development process from design to implementation for citywide and regional logistics plans.
• Collaborate with various partner agencies to develop and maintain a suite of plans and procedures including but not limited to resource requests and mutual aid, emergency procurement,  commodity points of distribution, resource staging, resource management, logistics center, and the development and maintenance of available resource databases.
• Socialize plans, provide trainings, and develop exercises for emergency management staff and partners to support a logistics and supply chain response to a catastrophic incident in the region.
• Build and strengthen relationships with a variety of stakeholders from local, regional, state, and federal governments as well as community-based organizations, non-profit organizations, and private entities.
• Just-in-time resource delivery plan for non-consumable resources such as medical equipment and supplies.
• Regional assessment of potential Logistics Staging and Support Areas (LSSAs) and Receiving and Distribution Center (RDC) sites.
• Regional advancements on formalized Memorandum of Understandings/Agreements with government partners.
• Expansion and development of public sector / private sector relationships.
• Successful completion of required courses to gain a working knowledge of general emergency planning procedures and best practices, familiarization with primary stakeholders, and other fundamentals of the practice of emergency management.
• Conducting special projects and performing other work as required.

Education and Experience

• Completion of a bachelor’s degree from an accredited college required.
  • Candidates with degrees in planning, business administration, supply chain management, disaster management, or logistics are encouraged to apply.  
• 1-3 years experience working within an emergency management or other public safety organization is preferred.
• 1-3 years experience in project management.
• 1-3 years experience with technical writing
• 1-3 years experience planning and executing large events is preferred.
• Experience engaging a diverse group of stakeholders.
• Familiarity with the City of Philadelphia or Southeastern Pennsylvania is preferred.
• Experience developing, training, and exercising tactical plans is preferred. 
• Experience with the National Incident Management System is preferred.
• Experience with disaster and relief operations is preferred.
• Experience working in austere environments for prolonged periods is preferred.
• An equivalent combination of education and experience in a related field will be considered with approval by OEM and the Office of Human Resources.

Competencies, Knowledge, Skills and Abilities

• Effective oral and written communication skills.
• Strong interpersonal, leadership, and negotiation skills.
• Excellent time-management skills.
• Experience in project and organizational management.
• Critical thinking and problem-solving skills.
• Sound judgment and ethical decision making.
• Professional conduct and accountability.
• Ability to write, develop, and exercise tactical plans. 
• Ability to operate in chaotic or uncertain environments.
• Ability to maintain effective working relationships and develop partnerships.
• Ability to contribute and coordinate in a team environment.
• Ability to multitask effectively.
• Ability to interpret federal and state emergency management requirements and regulations.
• Proficiency in Microsoft Office software (Word, PowerPoint, Excel) and ability to use other web-based platforms for inventory management, incident management, and mass communication as it relates to on-call responsibilities.

Licenses, Registrations, and Certification

• Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six months of hire.
• Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.
• Candidate will have access to secure public safety information.  All selected applicants must undergo and successfully complete a background investigation as a condition of placement in this position.

Other requirements

• OEM personnel will be required to serve in an on-call capacity to work during non-business hours for extended periods of time in a field environment and during activations of Philadelphia’s Emergency Operations Center (EOC). OEM personnel are essential.
• Ability to physically perform the duties during and outside of normal business hours.
• A driving record check will be conducted.

Salary Range: $55,000 - $61,875

Please submit a cover letter, resume and writing sample (showing your ability to write a plan, policy or report-style document) with your application. Applications without all documents will not be considered.

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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