ACLU-DC is a nonprofit and nonpartisan organization that defends and protects those civil rights and liberties guaranteed by the U.S. Constitution, the Bill of Rights and the nation's and the District’s civil rights laws. ACLU-DC is the “state” affiliate of the national ACLU, which for nearly 100 years has served as the nation's premier guardian of the liberties that define our democracy. Together with the national ACLU, ACLU-DC works to advance civil liberties by employing litigation, public policy advocacy, public education, organizing, communications and social media to protect and promote a broad range of individual rights, including freedom of speech, racial justice, privacy, religious liberty, reproductive rights, LGBT rights, immigrant rights and rights for people with disabilities. The organization often works with broad coalitions locally and nationally. 

The D.C. affiliate, with its main office on McPherson Square, currently has a $2.4 million operating budget and 15 staff positions. ACLU-DC is two separate non-profit organizations: the ACLU of the District of Columbia, a 501(c)(4) non-profit corporation that primarily engages in lobbying and advocacy, and the ACLU of the District of Columbia Foundation, a 501(c)(3) non-profit corporation that primarily engages in litigation and public education. 

To Apply: Please submit a letter of interest, resume, brief writing sample and contact information for three professional references (please list the company you worked together). Please indicate in your cover letter where you learned of this job opportunity. No phone calls, please. 

Applications will be reviewed beginning the week of November 2, 2020 and will be accepted until the position is filled. There is no guarantee that applications received after the initial review date will be reviewed. Interested applicants are strongly encouraged to apply immediately.

The Executive Assistant (EA) is a confidential, intuitive and thoughtful helper, extraordinarily motivated, capable and detail-oriented, who handles a range of administrative responsibilities. The EA exemplifies poise under pressure and is able to manage stressful situations with ease while treating everyone with dignity and respect.

The position requires a thoughtful helper and leader who takes pride in ensuring that the Executive Director has the essential support needed each day, and who is comfortable in the role of a valued assistant and administrative liaison.

The Executive Assistant will report to the Executive Director and assist her with the day-to-day management of her calendar, daily schedule and travel.  The position is located in the ACLU-DC’s main office although the organization is currently working remotely due to the pandemic.

Major Job Responsibilities/Activities: 

• Provide outstanding administrative support to the Executive Director and executive office and serve as the primary point of contact.
• Manage Executive Director’s calendar and schedule, keeping her well informed of upcoming commitments and responsibilities, coordinating logistics for external activities and preparing presentations and reports for meetings and special events.
• Systematically track correspondence and the status of requests and responses.
• Prioritize conflicting needs, handle matters proactively and expeditiously, effectively manage deadlines and follow through on projects.
• Manage filing, archiving, expense reports and reimbursements.
• Serve as a liaison and provide administrative support for the Board of Directors, including maintenance of committee rosters, meeting schedules, minute books, preparing meeting materials and taking and disseminating board minutes.

• Bachelor’s Degree preferred.
• Strong belief in the ACLU’s work and mission, and in preserving and defending the civil rights and individual liberties guaranteed by the US Constitution and laws.
• Substantial administrative experience in a fast-paced nonprofit, with a track record of deftly managing competing priorities and strong organizational, communication, prioritization and planning skills.
• Experience managing travel, calendar and a range of logistics for busy executives.
• Outstanding client and customer service skills.
• Highly proficient MS Office skills.
• Verbal, written and interpersonal savvy, with superior judgment at all times.
• Deadline-driven and personally accountable.

Salary based on market factors and individual experience and abilities. The range for this position is $62,000 - $72,000. 

Excellent benefits package including health, dental and vision plans that are 100% employer paid, paid time off, generous paid holidays, medical and dental insurance, 401k plan, life insurance, income replacement during illness through a combination of annual family and medical leave, short-term disability and long-term disability insurance. 

The ACLU-DC is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU-DC encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity and expression, age, national origin, marital status, citizenship, disability, veteran status, or any other classification protected by the D.C. Human Rights Act or federal employment law.