Police Aide - Part Time

  • Part-time

Company Description

*****When applying, please include an introduction or cover letter explaining your qualifications and why you are interested in this position*****

The Town of Clarkdale (Pop. 4,300) is seeking a Part Time Police Aide to perform administrative tasks in support of the Clarkdale Police Department and the public at large.  Responsibilities include general office and advanced level administrative work with confidential, restricted and sensitive information as well as performing a variety of non-certified policing tasks. Due to the confidential and highly sensitive nature of information handled as well as systems access, candidates will be required to undergo and successfully pass a pre-employment drug screening and extensive background investigation including psychological fitness testing and polygraph (at the Town’s expense).

The starting pay for this position is $15.48 - $16.00.  This is an hourly, FLSA non-exempt position.

This is a part time, non-benefit eligible position at 20 hours per week. Schedule is flexible and will be determined based on the availability of the candidate as well as the needs of the Police Department and Town.

Located in central Arizona, Clarkdale is a charming, historic town, on the banks of the Verde River and at the base of Mingus Mountain. Ideally situated above the heat of the desert and below the cold of Arizona’s high country, Clarkdale enjoys a moderate year-round climate at an elevation of 3,500 feet. 

Job Description

DESCRIPTION:  Under direction of the Civilian Operations Supervisor and general supervision of the Chief of Police, this position primarily performs administrative tasks in support of the Police Department which includes direct assistance to the Chief, Sergeants and Patrol Officers and the public at large. This is a non-sworn, civilian front desk position providing customer service and assistance to incoming visitors and phone callers at the Police Department; however, this position may participate in other non-certified law enforcement functions depending on departmental needs. This position understands public trust and models the highest standards of personal and professional integrity expected of those working in public service. Specific functions or schedules may vary depending on the priorities and needs of the organization and/or requirements of state law. 

CLASSIFICATION:  Positions in this class are characterized by a thorough knowledge of office administrative duties and functions, highly responsible clerical tasks and efficient computer usage. An employee successful in this position is detail oriented, well-organized, and performs duties with minimal supervision. Job functions require the ability to think independently, use good judgment and apply strong communication and customer service skills. This is a safety-sensitive, non-exempt part-time position.

ESSENTIAL FUNCTIONS AND DUTIES:

Essential functions and duties may be modified at any time at management’s discretion. Typical duties may include, but are not limited to the following:

  • Participates in the implementation of goals, objectives, policies and priorities of the Town and the Clarkdale Police Department;
  • Assists with the organization and operations of the Police Department;
  • Performs receptionist, administrative and office monetary duties; prepares, maintains and produces a daily activity log;
  • Performs searches of databases; creates/initiates and maintains a variety of files, records, databases and information via hard copy, electronically, and/or on a variety of software;
  • Performs records checks of persons, property and vehicles from a variety of agencies and databases including but not limited to MVD and DPS;
  • Monitors and coordinates department supplies, travel, education and other expenses;
  • Operates document scanner and other office equipment;
  • Compiles, monitors and maintains a variety of fiscal records and/or reports;
  • Provides information to the public on Town services and operations;
  • Perform duties of Notary Public;
  • Prepares, processes, maintains and/or disseminates correspondence, reports, licenses, permits and other materials;
  • Performs and processes fingerprint and background checks;
  • Participates in the shuttling of marked and unmarked vehicles as needed;
  • Maintains observation over compliant suspects, victims, witnesses and other persons;
  • Prepares and (electronically) enters reports, and supplements to reports, for walk-in and other persons where an officer is not required;
  • Schedules meetings, appointments and bookings as needed or assigned, providing notifications of such;
  • Coordinates police sponsored community events and use of police property used for community events;
  • Participate in coordination and implementation of police/emergency management volunteer program, including scheduling volunteers for specific functions and during disaster responses;
  • Serve as radio/telephone operator and keep communication logs in an Emergency Operations Center and/or field command post;
  • Interacts with the public, coworkers and business professionals from a variety of socioeconomic, ethnic and cultural backgrounds on a daily basis; displays courtesy when dealing with others even in tense situations;
  • Testifies in court as needed;
  • Performs other duties and responsibilities as required or assigned.

Qualifications

MINIMUM QUALIFICATIONS:

Education and/or Experience: Any combination of education and/or experience providing the knowledge, skills and abilities necessary for satisfactory job performance will be considered. A preferred example is a high school diploma or equivalent.  Office and/or administrative experience required; experience in customer service and public safety desired. 

Special Requirements, Licenses, and Certificates:

  • Prior to placement, candidate must undergo and successfully pass background investigation and polygraph;
  • Must possess a valid drivers’ license (with the ability to transfer an out-of-state license to Arizona immediately) and maintain an acceptable driving record.
  • Must possess and maintain a Notary Public certification or be able to obtain certification within 90 days of hire;
  • Must possess and maintain Level C Terminal Operator Certification by the Department of Public Safety or be able to obtain certification within 90 days of hire;
  • Must complete online training and testing with National Incident Management System (NIMS) through the Federal Emergency Management Agency (FEMA) within six (6) months of hire and maintain current/ongoing certification. 

 

Knowledge, Skills and Abilities:

  • Knowledge of modern office practices, procedures and equipment use;
  • Knowledge to plan, interpret and apply related laws, ordinances, codes, rules, regulations and policies;
  • Knowledge of general and accepted accounting practices;
  • Knowledge to understand, interpret and apply related laws, ordinances, codes, rules, regulations and policies;
  • Skilled in the use of computers and various software;
  • Ability to effectively use multiple technologies as daily working tools;
  • Ability to think clearly and act safety and effectively in tense or emergency situations;
  • Ability to interpret and carry out directions whether orally or in writing;
  • Ability to effectively communicate whether orally or in writing;
  • Ability to adhere to confidentiality directives;
  • Ability to review, create, maintain and produce accurate records and statistics;
  • Ability to establish and foster effective working relationships;
  • Ability to exercise initiative, apply good judgment and produce sound recommendations;
  • Ability to organize and prioritize, and to work independently and effectively under time constraints and deadlines;
  • Ability to be flexible in the face of change.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This classification involves work that requires:

  • Vision sufficient to read technical, legal and regulatory documents, periodicals, computer screens, computer print outs, business correspondence, audio visual materials, and other documents encountered in the course of work;
  • Hearing sufficient to hear conversational levels in person and over the phone or radio;
  • Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, and over the telephone;
  • Mobility sufficient to safely work in office settings and similar environments;
  • Dexterity sufficient to safely operate office equipment including computers;
  • Strength sufficient to lift, carry and move ten (10) lbs.;
  • Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

 

WORKING CONDITIONS

  • Work is regularly performed within an inside office environment, however a variety of outdoor environments is not unusual;
  • Work may require travel in order to manage projects or attend meetings or training events.
  • The inside noise level is varied but usual to that of an office environment;
  • The outdoor noise level is varied and can be loud at times;
  • The employee may be required to walk up steps or over uneven flooring or terrain;
  • The employee may be required to work outside normally scheduled hours and/or assigned to report to a specific location for training and/or meeting attendance;
  • While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms;
  • Abnormal working hours may be required including evenings, weekends, and/or holidays;
  • The Town of Clarkdale is a drug-free and smoke-free work environment. 

 

Additional Information

The deadline for initial review of applications is 5:00PM MST on Monday, September 21st, 2020. Please include a cover letter explaining your qualifications and why you are interested in this position. Additional information may be required of candidates throughout the screening and selection process, or upon its conclusion.

All your information will be kept confidential according to EEO guidelines.