Our client is one of the world's largest independent third-party ship management firms. Headquartered in Hong Kong, they are actively looking for a meticulous Administrative Assistant to provide support the QA department/ team.

• Prepare the operator comment sheet for QA manager/Marine Supt for SIRE, NON-SIRE & CDI inspections
• Updating of crew matrix in OCIMF & CDI websites
• Uploading vetting observations into Office system (PARIS system)
• Updating Q88 website for vetting and certificates
• Settling invoices for the inspections
• Arrange unannounced Drug & Alcohol testing (2 monthly & 6 monthly)
• Keeping track & Ordering of Company Stationery (Logbooks) in office
• Arrange documentation & CDs for New vessel takeovers
• Assisting QA manager & Marine Supt for Ad Hoc Duties
• Arrange for stores and spares for vessels depending on the port of call
• Arranging for repair & maintenance services for vessel
• Liaising with suppliers, forwarders and agents for connection of orders & services
• Settling invoices for the orders and services
• Updating of certificates and surveys for vessels
• Send out mails from office via courier or hand carried by Supt
• Filing up of certificates & reports
• Assisting Technical Supt for Ad Hoc Duties

• Minimum GCE ‘O’ Levels/ GCE ‘A’ Levels/Diploma or its equivalent with at least 1- 3 years working experience in Ship Management/Shipping Industry.
• Knowledge in Tally accounting software will be an added advantage
• Pleasant personality
• Good communication skills
• Able to work in a multi-tasking environment

Note that only short-listed candidates will be notified. Thank you for your understanding.