Our client, a global and famous airline, freight and aircraft maintenance provider, is looking for a Regional Office manager for its Commercial Division in South-East Asia.

You will be mainly responsible for:

• managing all the contracts and vendors related to office management for the office in Singapore
• coordinating the regional offices to ensure that purchasing contracts terms and conditions are respected in order to create the maximum value.

This is a unique opportunity to join a famous MNC and grow in a job with regional exposure. Experience in indirect procurement or office management with contract negotiation and vendor management is mandatory.

Your main activities will include:

Office management coordination: 

• Maintaining relationship with office landlords and negotiating office contract in case of renewals or relocations
• Supporting regional offices in moves, office design and seating plans
• Ensuring that offices, pantries and meeting rooms are kept in good condition.
• Coordinating and supporting contract negotiation for office related services e.g. storage, telecom lines, mobile contracts, insurances, gardening, cleaning services etc
• Managing office equipment maintenance and replacement and liaising with central IT departments (i.e. telephone, IT, scanners, photo copier, fax)
• Monitoring and coordinating stocks and ordering stationary & office supplies 

Procurement and contract management: 

• Engaging negotiations with suppliers for other services related to company activities e.g. HR services, couriers, accommodation…
• Selecting vendors and establishing payments terms whereby searching actively for the lowest possible prices. 
• Reviewing supplier contracts content, terms & conditions within applicable legal context
• Ensuring efficient, up-to-date supplier contract management and reporting of contract database to stakeholders
• Ensuring that company procurement policies and procedures are adhered to across the regional offices. 

Administrative support to Expatriates: 

• Supporting regional offices to make sure that work permits, visas, driving licenses, for expats and their families are obtained and renewed in accordance with legal requirements. 
• Supporting new expats to find housing and car leasing/purchasing, and reviewing the contract agreements and their renewals. 

The responsibilities and tasks of the position are not limited to the above mentioned and change might occur in concert with direct Manager.

• Minimal 2 years relevant experience, in which office management with procurement and vendor management experience is essential 
• Bachelor degree in Business Administration
• Advanced knowledge of MS Excel
• Fluency in written and spoken English
• Sense of initiative and innovation
• Strong planning & organizing skills
• Negotiation skills and persuasiveness
• Ability to manage performance

Note that only short-listed candidates will be notified. Thank you for your understanding.