Gibney, Anthony & Flaherty, LLP is a full-service commercial law firm with offices in New York and San Francisco. Our unique blend of resources, experience and talent enables us to resolve the varied and complex issues facing our clients with a personal and measured touch. We approach each matter entrusted to us as an opportunity to foster genuine and long-term relationships. To that end, we strive fully to understand our clients’ concerns and objectives and to collaborate with them through every step in the process. This synergistic approach has empowered us to create tailored and innovative programs that have attained national prominence.

The Administrative Assistant will primarily be responsible for providing administrative support to attorneys and paralegals within the Immigration Practice Group.  

Specific duties include but are not limited to:

• preparing invoices and billing-related reports for management and assisting with practice-wide billing;
• organizing and maintaining client documents and files, including assembling, copying and scanning documents in line with firm protocols;
• delivering sensitive documents from the firm to clients;
• assisting paralegals and attorneys with drafting correspondence and the preparation of petitions filed with government agencies;
• maintaining client databases, document management systems, and case management systems;
• assisting with specific projects within the Immigration Practice Group as necessary.

• Microsoft Office proficiency (Outlook, Excel and Word)
• Four-year college degree
• Prior law firm experience a plus
• Prior billing experience a plus

Applicants should be detail-oriented, assertive self-starters who can work well with minimum supervision. Strong administrative, organizational, and communication skills are required.

Salary is commensurate with experience. When applying, please submit a cover letter with your resume.