ImageSeller is a successful Denver, Colorado based promotional merchandising agency that differentiates itself through world-class design, technology and account services. We work with some of the most well-known companies on the planet ensuring they stay that way. Working closely with our clients promoting their brands is what our business is all about - and what drives us. We provide our clients with promotional merchandise, web solutions, creative services, account management, social media and market trending capabilities.

We pride ourselves in extreme customer service and foster a culture that promotes accountability, integrity and creativity. Our employees have excellent technology skills, are smart, dynamic, and like working in a fast paced, exciting environment. They work hard and have fun. They are passionate about continuous learning and have a sense of urgency. We want our Administrative Assistant to drive the same energy, passion and dedication that the ImageSeller culture fosters.

Main function is to support internal and external teams in the completion of special projects through workflow management. Projects can be on an ongoing basis or one off development. Additionally, this position will ensure the completion of internal processes and tasks related to purchasing, reporting and systems administration.

The Administrative Assistant role at ImageSeller will:

-        Act as the lead project manager on specific projects through our internal project tracking system.

-        Carefully and accurately manage the input of large data files, invoicing, and detail heavy processes/files.

-        Utilize the Great Plains database to generate purchase orders, reporting and field questions.

-        Work cross functionally with Clients, Account Management Teams, Accounting, and Product Development teams to move projects/items through work flow processes in a timely manner with a heavy sense of integrity and urgency.

-        Be an open-minded team player who is forward thinking and an exceptional communicator.

Key Competencies

Communication

-        Must be a strong communicator and presenter, able to present and articulate project details and timelines in order to meet deadlines.

-        Strong problem solver – able to utilize internal and external resources to seek out the best/most efficient solutions for our internal and external use.

-        Ability to direct and manage both internal staff and third party partners

-        Ability to comply reporting (both consistent and one-off requests) for a number of agency clients

Organized/Detail Oriented

-        Must be able to organize and manage multiple projects at one time.

-        Capable of prioritizing projects and timelines for multiple clients.             

-        Able to manage short and long deadlines- ensuring each step of the process is completed.

-        Strong work-flow/process orientation – able to see the big picture and plan accordingly

Additional Responsibilities

-        Manage communication with third party warehouse

-        Manage and administer RFP purchasing and overflow purchasing

-        Act as the customer service back-up

-        Handle office administrative duties

-        Review and submit compliance documents

Qualifications Required:  (knowledge, skills, abilities, initiative, judgment, etc.)

Qualifications

-        1-3 years Project Management Experience

-        High degree of organization and attention to detail

-        Ability to manage multiple tasks simultaneously and meet strict deadlines

-        Proactive Problem Solver

-        Excellent Communication and Interpersonal Skills

-        Working Knowledge/Intermediate Skills with: Microsoft Office Applications

-        Bachelors degree preferred

What’s in it for you?

Our good name: we've worked hard for our good name, and after 24 years in business, we have a thriving, well-respected operation.

A hard working, passionate team: you'll find an interesting mix of thinkers from different backgrounds here. The one thing we all have in common? Delighting our clients while delivering world-class service and results.

Competitive benefits package: medical and dental insurance, matched 401(k) plan, Discounted Parking or Eco Passes, paid holidays and time off. Oh, and no cubicles or time clocks.

Other perks:

• Flexible work environment

• Company provided drinks and snacks

• Company social gatherings

• An opportunity to learn and build your credentials

ImageSeller is an Equal Opportunity Employer

All your information will be kept confidential according to EEO guidelines.